Replace spreadsheets and SaaS with custom software.
A few years of licenses against software you own.
Custom: a $40k build, then 20% of it a year to run.
Questions
When does custom software beat SaaS?
When you pay for many seats to use a small part of a product, your team works around it, or data is copied between several tools. If a few years of licenses cost more than building and running your own, custom usually wins.
How do you switch without losing data?
In phases: import everything, run both side by side until the team trusts the new tool, then cancel the subscription.
What happens to the data in the old tool?
We export all of it, including history and attachments, check it against the original, and keep the export for you. You cancel the old tool only once the team has switched.
How long does a switch take?
We move one workflow at a time, so the first part of your team is usually working in the new tool within a few weeks.
What does it cost to run custom software?
Hosting for most internal tools is a small monthly bill, often less than a handful of seats on the tool it replaces. Changes and improvements can be ongoing or done as you need them.